---
title: "How to Pay a Maintenance Invoice"
description: "Pay a vendor through PayRent, or record a payment you made by check, Zelle, cash, or another method."
url: https://support.payrent.com/en/articles/11132597-how-to-pay-a-maintenance-invoice
collection: "Maintenance"
updated: 2026-10-17
language: en
---

# How to Pay a Maintenance Invoice

Pay a vendor through PayRent, or record a payment you made by check, Zelle, cash, or another method.

Pay a vendor from PayRent, or record a payment you already made by check, Zelle, cash, or some other way.

## Before you start

-   Sign in as a landlord.
    
-   The invoice has to be on a request you own, and that request can't be archived or canceled.
    
-   The vendor on the invoice has to be the vendor assigned to the request.
    
-   To pay through PayRent, the vendor's payout account needs to be ready. If it isn't, use **Set up payouts** on the **Vendors** tab. See How to Add a Maintenance Vendor.
    
-   You can pay before you mark the request completed. Geni can't. It pays only after the work is verified, and never more than an accepted quote plus 10 percent.
    

## Pay through PayRent

1.  Go to **Maintenance**.
    
2.  Open **PAY** on the attention panel. Or expand the request, open **Invoices**, and start the payment from the invoice row.
    
3.  In **Pay invoice**, check the **Invoice total**, **Paid**, and **Remaining** amounts.
    
4.  Set the **Amount**. It can't be more than the remaining balance, and the minimum is $0.01.
    
5.  Choose how to fund the payment. Card payments can go **Standard** or **Instant (the vendor pays a 1.5% fee)**. Bank payments go out standard, and the note under the speed choice explains that instant needs a card.
    
6.  Select **Pay**.
    

If a payout is still processing, a second pay attempt is rejected. When the payment goes through you'll see **Invoice paid**, and the vendor gets an email with the amount they'll receive. For ACH payments, that email tells them to allow 3 to 5 days.

Fees come from your plan's rates. If your plan doesn't set them, these defaults apply:

-   ACH adds 0.15 percent once $1,000 has already been paid on that request, or to that vendor in the last 7 days.
    
-   An instant payout carries a 1.5 percent fee, paid by the vendor.
    
-   An instant payout above the plan cap goes out as standard, with no vendor fee.
    

## Record a payment made outside PayRent

1.  Open **Pay invoice**.
    
2.  Select **Mark paid outside PayRent instead**.
    
3.  Set the **Amount** and **Date paid**. The date can't be later than today.
    
4.  Choose **Check**, **Zelle**, **Cash**, or **Other**.
    
5.  Select **Record payment**.
    

Recording a payment this way doesn't debit you in PayRent or charge the vendor a fee. To switch back, select **Pay with PayRent instead**.

## Upload an invoice first

If the vendor hasn't submitted an invoice:

1.  Assign a vendor on the request.
    
2.  Open the row menu (⋯) and select **Upload invoice**.
    
3.  Choose a PDF, JPG, PNG, or HEIC file.
    

Uploading stores the invoice but doesn't pay it.

## Related

-   How to Answer a Maintenance Approval
    
-   How to Charge a Resident for a Repair